AI Operations — Admin Dashboard

Storefront — Client Deliverables

8 active

To Do 5

Print Campaign — Banner Design (3 variants)▼

3m × 1.5m outdoor banner. AI generates designs, human selects. QR code embedded for ROI tracking.

PendingEstimated: 45 min

Print Campaign — A5 Flyer Design▼

Double-sided flyer, 20,000 print run. QR code per distribution channel. AI design → human approves → PostGrid.

PendingEstimated: 30 min

Print Campaign — Newspaper Advert▼

Quarter-page advert copy + placement spec. AI drafts, human reviews, email/MCP to publication.

PendingEstimated: 20 min

Hospital AI — Live Chat Backend▼

Wire real Hermes orchestrator to /hospital/ demo chat widget. Replace static keyword matching with live AI routing.

PendingDepends: Twilio provision

Dental AI — DentaLink Demo Page▼

Build dental intake demo matching hospital pattern. Insurance verification flow, treatment plan follow-ups.

PendingResearch phase

In Progress 3

Waterberg Lodge — Demo Site Batch▼

14 lodge-specific Hermann Concierge demos. Each with custom rates, room names, and activity lists.

Active4/14 complete

Agentic Audit — Self-Service Tool▼

Prospect enters URL on /audit/ → live InfraNodus scan → modularity score + gap report displayed on page.

ActiveAPI wiring in progress

Portfolio Site — Blog Content▼

3 posts drafted. Topics: Interpretation Economy, Agentic Audit Explained, Why AI Concierge Beats Chatbots.

ActiveDrafts ready — needs publish

Done (This Week) 5

Floating Nav — Unified Across All Pages▼

/hospital/, /audit/, /demos/hermann-concierge/ — all share the same floating nav. Deployed via deploy.php.

Complete2026-05-20

Demos Page — 6 Demo Cards Live▼

Hospital, Audit, Hermann Concierge, Dental, Interpretation Economy, Admin Panel — all on /demos/.

Complete2026-05-20

Hospital AI Concierge Demo — Live▼

/hospital/ — symptom triage, InfraNodus gap analysis, cost comparison, production architecture.

Complete2026-05-19

Hermann Concierge Demo — Live▼

/demos/hermann-concierge/ — WhatsApp conversation, production stack, revenue-linked pricing model.

Complete2026-05-19

Admin Dashboard — HITL Queue + Kanban▼

8 daily tasks, 1 escalation, process log tracking, urgency colour coding. Deployed to /admin/.

Complete2026-05-20

Back Office — Internal Operations

9 active

To Do 5

POPIA Compliance Review — Quarterly▼

Consent records, retention policies, cross-border transfer logs. 3 items flagged from last review.

FlaggedDue: 2026-05-31

Lead Enrichment — US Hospital Prospects▼

8 academic medical centers. Enrich with tech stack, buying signals, InfraNodus gap pre-scans.

PendingResearch phase

Lead Enrichment — SA Lodge Prospects▼

14 Waterberg lodges. Enrich with occupancy data, tech adoption indicators, decision-maker contacts.

Pending14/14 identified

Outreach — Lodge Follow-Up Sequence▼

Email + LinkedIn sequence for Waterberg lodges. AI-drafted, human-approved, 5-touch cadence over 14 days.

Awaiting ApprovalDrafts ready

Audit Trail — Monthly Integrity Check▼

SHA-256 chain verification across all entries. Zero-tolerance for hash breaks. Export for auditor.

Pending847 entries to verify

In Progress 4

InfraNodus — Prospect Site Pre-Scans▼

Knowledge graph analysis on 5 prospect websites. Building gap reports for outreach material.

Active3/5 complete

Consent Registry — Scope Boundaries▼

Verifying cross-client data isolation. Consent scope per client. Withdrawal handling tested.

ActiveAudit in progress

Prospect CRM — Pipeline Staging▼

Stage all current leads: Hospital (8), Lodge (14), Dental (3). Update status, next action, estimated value.

Active25 leads to stage

Campaign Tracking — UTM + Source Attribution▼

Wire campaign source tracking into guest memory. Attribute inbound leads to specific demos/ads/channels.

ActiveConfig phase

Done (This Week) 4

HITL Gate — Email Draft Workflow▼

All AI-generated emails saved as Drafts via himalaya. Human reviews + sends from webmail. Zero auto-sent.

Complete2026-05-18

SHA-256 Audit Chain — 847 Entries Verified▼

Full chain integrity check. Zero breaks. Auditor-ready export generated. Compliance: POPIA + GDPR.

Complete2026-05-17

Client Dashboard — Token-Gated Isolation▼

Per-client dashboards with unique tokens. Client X cannot see Client Y data. Verified isolation.

Complete2026-05-16

Deploy Gateway — deploy.php Live▼

Self-upload PHP gateway on aithatbooks.co.za. Bypasses cPanel API when IP-blocked. Secret-key auth.

Complete2026-05-12

Activity Log — Last 7 Days

12 entries

Timestamp	Entry ID	Action	Area	Status	Audit
2026-05-20 14:44	#AT-0847	Print Media Campaign proposed — banner, flyers, newspaper	Print Media	Awaiting Decision	SHA-256 ✓
2026-05-20 14:15	#AT-0846	Floating nav deployed to /hospital/, /audit/, /demos/hermann-concierge/	Site	Deployed	SHA-256 ✓
2026-05-20 08:45	#AT-0845	System status check — post-reboot verification	Infrastructure	Verified	SHA-256 ✓
2026-05-19 22:10	#AT-0844	Hermann Concierge demo page — production stack documented	Hermann Concierge	Complete	SHA-256 ✓
2026-05-19 18:30	#AT-0843	Hospital AI Concierge demo — InfraNodus gap analysis added	Hospital AI	Complete	SHA-256 ✓
2026-05-19 15:00	#AT-0842	Admin panel rebuilt — HITL queue, daily tasks, renamed to Operations	Operations	Complete	SHA-256 ✓

HITL Task Queue

9 tasks

▾ Daily Verification Tasks 8 today — 2026-05-20

Print Proof Confirmation — AI Draft Sent to Printer, Proof Returned

Print materials designed by AI. Printer returned proof for review. HITL must inspect proof and send approval to printer.

Daily — Awaiting HITL Approval

Call Log Cross-Reference — AI-Booked Calls vs PA Records

3 AI-booked discovery calls today. Cross-reference with PA shared calendar. Confirm all bookings.

Daily — 3 calls pending

Appointment Scheduling Audit — Verify AI Booking Correctness

AI booked 5 appointments in last 48h. HITL must audit for correctness: right times, right people, no conflicts, proper routing.

Daily — 5 appointments to audit

Booking Confirmation — AI-Booked Appointment Requires Office Outreach

AI booked Dr Smith for a Hospital AI demo at 14:00. HITL must call the office to confirm.

Daily — 1 unconfirmed

Important Customer Call — Schedule & Prepare Briefing

AI identified high-value prospect requiring telephonic outreach. HITL must schedule call, prepare briefing notes, and confirm diary slot.

Daily — 1 priority call

Email Inbox Review — AI-Flagged Messages Requiring Human Attention

2 urgent, 5 important, 12 routine. AI has drafted responses — all in Drafts folder awaiting review.

Daily — 19 messages

Diary & Meeting Reminders — Review Schedule, Set Alerts

AI has scheduled reminders for today's meetings and deadlines. HITL must review diary, set priority alerts, and acknowledge.

Daily — 6 items today

Message/Call Log Audit — Cross-Reference AI Interactions

7 WhatsApp conversations, 2 SMS threads, 1 call booking. Verify all AI responses against PA records.

Daily — 10 interactions

▾ Urgent Escalations 1 requiring attention

URGENT: Mabalingwe Lodge — Rates Query Requires Response Within 2 Hours

Lodge owner emailed requesting Hermann Concierge pricing. AI flagged: "urgent", "booking season", "need pricing today". Draft response ready — awaiting human review.

⚠ Escalated — 2h window

Task Details